This website is maintained by Rhymney Valley Athletics Club (RVAC). RVAC is the owner of www.rhymneyvalleyac.co.uk and we are committed to protecting your privacy and processing your personal data in accordance with the Data Protection Act (DPA) 1998 up to 24 May 2018 and the General Data Protection Regulation (GDPR) on and from 25 May 2018 (Data Protection Legislation). This policy explains how the information we collect about you is used and kept securely. It also explains your privacy choices when using our website as well as your right to access your information under Data Protection Legislation.
If you become a member of RVAC (either as an athlete or volunteer), we will collect the following information about you through our website:
If you become a member of RVAC (either as an athlete or volunteer), we will be provided with information about you from Welsh Athletics. That information will include your Unique Reference Number (URN), the payment status of your membership fee, your DBS status and any coaching or officiating licenses that you hold (Athletics Data).
If you represent RVAC in any competitions, we will also be provided with information about you from www.thepowerof10.info (run by British Athletics). That information will include the venue and date of the competition as well as the events you participated in, your performance in those events and your associated personal bests.
The first time you login to this website you will also be asked if you consent to RVAC (or a photographer appointed by RVAC) photographing or videoing your involvement in athletics for the duration of your membership for the purposes of publicising and promoting the club or sport, or as a coaching aid. You have the right to refuse this consent.
We may use your personal information for a number of purposes, including:
We will process your Athletics Data on the basis of the following legitimate interests:
We administer all age group related communications via WhatsApp and your primary contact number is added to the appropriate group as part of initial registration if you provide consent. If you do not wish to receive this communication after your initial consent, you can remove yourself from the group at any time. It is your personal responsibility to delete this group if you do remove yourself from it so that all historical messages are removed from your phone. Please do not post any personal information to this group that you do not want to share with all other group members.
If you do not wish to receive communication via WhatsApp, you can instead join our closed Facebook group where we also post relevant information. You are not automatically added to this group.
Under the Data Protection Legislation, you can ask to see any personal information that we hold about you. Such requests are called subject access requests. If you would like to make a subject access request, please contact either our Chair or Club Secretary.
You will also need to provide two forms of identification, for example, driving licence, utility bill or passport and, if appropriate, any particulars about the source or location of the information you are requesting.
Any data that we collect from you will be deleted within 4 years of you no longer playing an active part in the sport.
In this section you will find information on what cookies may be set when you visit the RVAC website and how to manage and disable them.
Essential technical information: identification of the page or service you are requesting, type of browser and operating system you are using; and the date and time of access.
Nonessential technical information: the Internet address of the web site from which you linked directly to our web site, and the "cookie information" described below.
By continuing to use this site you consent to the relevant cookies being set on your device.
The cookies we use for these purposes do not track your Internet usage after leaving our website and we do not store your personal information. They will also not be used in connection with any other information to identify you in any way. To prevent Google Analytics cookies being set, you may wish to install the Google Analytics Opt-Out Browser Add-On.
Please be aware that restricting cookies may impact on the functionality of our website. For information on how to manage cookies on a mobile phone, games console or internet-enabled television, you should refer to the operations manual specific to each device. To opt out of any third-parties using cookies where data about your interaction with our website is collected, please refer to their website for this information.
As a responsible parent/person with parental responsibility you will:
As a responsible parent/person with parental responsibility for a young athlete, when participating in or attending any athletics activities, including training/coaching sessions and competition events you will:
As a responsible athlete you will:
As a responsible Athlete, when participating in or attending any athletics activities, including training/coaching sessions and competition events you will:
In addition, athletes, especially young athletes and vulnerable adults, should follow these guidelines on safe participation in athletics:
As a responsible athletics Coach you will:
As a responsible coach, when participating in or attending any athletics activities, including training/coaching sessions and competition events you will: